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NY Form 940 (Schedule R): What You Should Know

File Form 940 Schedule R—Internal Revenue Service (IRS). File a joint Form941 with the Schedule R. Complete a separate line for Form 941 and enter the client's name, contact information, and a date the client is filing. Fill in the blank with the client's name to avoid unnecessary duplication. File with the appropriate IRS tax return preparer for payment of all applicable IRS taxes due and any balance due. If filing the federal individual income tax return, the Schedule R is made and filed on a calendar year basis. The form is not due from the client until after the return becomes due for the year during which payment is due. See IRS Publication 502 for more information. This tax return preparation service is not intended for taxpayers subject to tax withholding. Furnish to an employee who works less than 8 hours a week (or a Schedule R client) a copy of the Schedule R, Form 941, Schedule R, and Form 940 in person. Furnish to a Schedule R client or to an employee a copy of Schedule R, Form 941, Schedule R, and Form 940 in the mail, or electronically via the Internet. Include the Schedule R as an attachment to the Schedule 941. If your Schedule R is due a filing date between March 15 and April 15, include it at the time of filing. The date you deliver to your client a copy of the Schedule R will be the date by which you must file the return with the IRS or file for a refund (see IRS Publication 505). See IRS Publication 509 for additional information. File a paper Schedule R, Form 941, Schedule R in the event you have no computer at home; you can use a copy machine, but it must be in good working order.

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