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Elgin Illinois Form 940 (Schedule R): What You Should Know

Form W-2, “with respect to employee social security compensation. The employer's Form 1099-MISC and Form W-2G, also must be completed or corrected within two years after the date the Form 940 was signed. If these forms are not filed within the required time, they will not be deemed filed by the IRS and will be deemed to not be properly filed. For more than four years, a Form 940 must be filed and attached to an account. Form 940 must be filed within one year of the due date of the employer's federal unemployment tax return, or the effective date of the social security wage base, whichever is later, or within the one-year filing period for the Social Security tax return. Form W-2 must be filed by the due date of the employer's regular federal tax return, or by the date the social security wage base is increased by one dollar for employers other than self-employed U.S. citizens, or by two years from the date of the Form 1099-MISC, whichever is later, for employers. If a Social Security balance is owed on a Form W-2, it also must be repaid. The date the Form W-2G is filed must be within two years of the date the Form 940 was signed. The employer must make the information it holds for any employee(s) who is an employee of the employer and who has a Form 940 available for each pay period before filing the Form 940 and Form 940. However, the forms must then be filed within the statutory filing period for the employer, which is less than six months, depends upon the length of employment with the employer. The employee may make a copy of a Form 940 for each Form W-2 it receives to ensure accuracy. The information a worker files on Form W-2 may be subject to public disclosure. The employer can determine how much the annual Form 940 or 940A (if applicable) will increase the Social Security tax due on wages reported on any of the forms (other than Form 1099-MISC and Form W-2G).

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