All right, here we're going to take a look at the W-2 forms. When you ask for the W-2 on the IRS website, this is what you're going to see. Unlike other firms, the IRS does not want you to fill out this form online or even print it out and do it by hand. You cannot do any W-2s or 1099s by hand. You will be penalized and receive a penalty for every W-2 that you submit by hand. You also cannot type on the screen. You have to get the actual form from the IRS, which comes in multiple copies. Then, you have to use a typewriter or software that has approval from the IRS for their W-2 version with the correct numbers. This button may not look exactly like this, but you cannot use this form on the screen. It is just for informational purposes. If you use this form, it cannot scan into their system, and they are not happy with that. This part of the form is for the Social Security Administration. Photocopies are not acceptable. You have to use an original because photocopies will not scan in their equipment. Do not cut, fold, or staple forms on this page. It is very important to be exactly correct. The next copy is for the state, city, or local tax department. This is where you would send it along with the annual SIT reconciliation. Another copy needs to be filed with the employee's federal tax return. They attach it to their tax return if they file a paper tax return. There is also a copy for the employee's records, which they keep for themselves. You have to give it to the employee by January 31st. Another copy needs to be filed with the employee's state return....
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Video instructions and help with filling out and completing When 940 Schedule R Form
